Quality Products! Proper Implementation!

Spine Payroll

Spine Payroll is a very simple, flexible and user-friendly Payroll Management software specially for INDIA, that takes care of all your requirements relating to accounting and management of employees’ Payroll. Spine Payroll stores complete records of the employees, generates Pay-slips and Attendance Register, Computes all allowances and deductions and generates all Statutory and MIS reports.

Spine Payroll is only salary processing software with good no and wide-industry range of client base in Mumbai , INDIA. It offers very high flexibility in defining various allowances, deductions, leave rules etc. for the employees and all formula for P.F, PF TRUST., F.P.F., E.S.I.C., Profession Tax, Income Tax etc. are definable and changeable at User’s end.

Over the past decade SPINE has gained vast expertise by serving thousands of client across India and many neighboring countries. Spine Payroll solutions are been used, trusted and appreciated by major segments where Accounts, Hr, It & Admin Teams have benefitted with integrated solutions. System is designed in way that all of them are connected to same system the roles and responsibility can be assign and partial module or function rights can be shared. Going one step Ahead spine payroll is also equipped additional utility with which the data access restriction can be made on location basis.

Key Features

  • Designed for Windows XP and above / Win 2000 and above.
  • Powered Wtih RDBMS Technology ( Ms Access / Ms SQL / Oracle )
  • Compatible with ERP Solutions ( Navision , Pronto )
  • Compatible with Accounting Software Like ( Tally ).
  • Export for Banks ( Power Pay Accounts ) Ready format of ICICI, SBI, ABN Amro , HDFC, ING Vyasa
  • Compatible with any Time Recording Machine.
  • Master Data Import.
  • Multi User / User Level Access
  • Minimum User Entry
  • Multi Company.
  • User define Allowances , Deduction ( Set your Own Formula / Fixed Pay / Annualized Pay etc. )
  • With Full & Final Settlement.
  • Comprehensive Report Writer

Statutory Reports:

  • Salary Register
  • ESIC Challan
  • ESIC FORMS Form 6 & 7
  • PF Challan
  • PF FORMS Form 3a , 5 ,6a ,9 ,10 ,12a
  • E.D.L.I. Form 4
  • PENSION Form 6 , 7 & 8
  • Prof. Tax FORMS Form 3 Part 1
  • ITNS Challan 271 / 280
  • Income Tax FORMS Form 16a , Form 16AA , 12BA , 24 , eTDS Form 24 & Form 24Q
  • Wage Register

Leave Management

Automatic leave balance calculation with carry forward to next year with prior setup of maximum leave.

Leave Rules

Very comprehensive Leave Rules can be built in Maximum days for each type. Calculations based on working days or calendar days. Whether the leave is allowed to be carried forward. Number of days allowed to be carried forward. Automatic Credit based on these rules, on accumulation basis. Facility to credit leave based on number of days/months worked. Encashment of leave. Pro-rated leave credit each month, if applicable.

Income Tax Management:

Income Tax Projection with expected TDS to be deducted from the current Month’s Salary. Generation of Form 16 , Form 16AA, Form 12 BA , Form 24 and ITNS 271 / 280 Challan of Income Tax. Generation of e-TDS Form 24, Form 24Q and Form 27A Provision for considering past emoluments in case an employee joins during the year. Provision for storing projected investment amount declared by the employee . Reports on variance between declared and made investment. Auto Perk Calculation for Sub-Loan Interest , Accommodation , Car etc. Exemption Calculation for HRA , Medical , LTA etc.

Loan Management:

  • Management of different loans given to employees.
  • User definable loan name.
  • Automatic interest calculation for Loans with EMI option .
  • Auto/manual deduction from payslip till full recovery of loan.
  • Provision of lumsum loan recovery
  • Monthwise Breakup Report for installments deducted.
  • Last balance report for loans.
  • Management of multiple of loan through single deduction from salary
  • Auto calculation of Interest Perk ( as per IT calculation ).

This Spine Payroll is compatible with Swap Card Machines, Accounting Software and ERP Software and an interface can be provided for import/export of data. At present, Spine Payroll is being used by over 1000 installations all over India. The users include small and medium enterprises to big corporations.

Spine is also carrying the special credential for quick go live, dedicated support and timely version release for statutory compliances. Our Products are designed keeping complex requirements of various industries. Solutions are periodically improved on valuable feedback from end-users keeping the need of evolving environment. Spine Payroll is designed to have minimum input and maximum output concept built in to it, wherein apart of vast standard report module, user can design their own reports for critical management MIS which requires on periodic basis.

Import Existing Data:

Your existing employee & their payroll data if it is stored in excel formats can be easily imported in to our software.

Formula (User defined ) :

User can build formula , can define heads of pay (including functions like (if, and, mod, int, min, or, not, floor, ceiling, round etc..); math operators like (,), *, +, -, =, <, <=, >, >= etc and fields like age in years, gender, category etc apart from an unparalleled combination of your company’s earnings & deductions..

Charts :

Dynamic Org charts, Tree structure, Charts and graphs on net salary or any user defined formula or employee count / department , branch basis etc.

Salary Calculation :

Different types of salary calculation methods based on annual / calendar / 30 days / calendar excluding weekly offs / daily basis etc.

Payslip :

Email pay slips and I T Projections instead of printing them ( to group of employee or individually ) giving tremendous cost savings.

Report Writer:

Spine Payroll has a very flexible report writer built into it. Besides all the statutory reports and monthly pay slips, payroll sheets and other standard management reports, the user can design his own customized reports by selecting many of the fields within the reports. Report Writer can save your different query any conditional display of report made possible.

Arrears Calculation :

Spine Payroll automates the whole process without any human intervention saving enormous amount of time. You may set up rules for each allowance and deduction whether they affect arrears or not. You can run arrears which can be on random basis , bring to the specific amount, bring the same to the latest pay structure.

Monthly Reconciliation :

Spine Payroll produces report like why there is a difference of pay against last month. It can be coz of New Recruitments , Resignation , Absenteeism or Over Work etc. The whole process is very user friendly that user can select his own criteria to get the accurate result.

Web Based Module:

We are offering you the multi user facility with superior access control along with the employee can see their own payslip,IT Projections, Leave Details , Loan Details , Current profile etc. on internet/intranet High integrity and solid corporate values Stringent implementation of Quality standards

SERVICE AND SUPPORT SPINE ensures successful and efficient implementation of software by offering the optimum level of training to user with experienced consulting and technical support team. We are committed to support our customers with high quality training services and we do this through dedicated training session. Building on extensive domain knowledge and continuous investment in leading edge technologies along with continuous involvement of clients experience and feedback SPINE has achieved one of the best practical software solutions for Payroll and fixed assets management system.